The Difference Between Invoice and Receipt

receipts definition

Sales receipts must contain a more detailed breakdown of the costs and taxes involved, as well as information about the business. They also must have a unique receipt number and a few other strict requirements. QuickBooks Online gives you the power to create and email sales receipts from any internet-enabled device.

What does receipt mean?

A receipt is a written acknowledgment that something of value has been transferred from one party to another. In addition to the receipts consumers typically receive from vendors and service providers, receipts are also issued in business-to-business dealings as well as stock market transactions.

They are usually issued before payment has been made, and are used to track the sale. Invoices are more common in the service industry than in the retail industry.

Even if the sale you’re recording is a one-off, the saved copy can be useful if you ever need to revisit the sale. By storing your sales records in the cloud, QuickBooks also helps keep your vital data safe and virtually impossible to lose. In addition, all records come with digital timestamps, creating an unalterable “paper” trail that the CRA accepts as documentation of sales. This is also convenient for any of your customers who need to establish the expenses they had in a given tax period.

Do You Need A Rent Receipt?

This means that your employees can generate and send receipts on the spot, whether they’re in the field or in the office. This simple, intuitive feature also allows you to customize the receipt to fit your company’s goods or services. If your company uses field sales associates, handwritten receipts are a convenient option. Although these receipts take time to fill out, they are essentially blank canvases — that means that you have plenty of flexibility when listing goods or services.

The information they contain, the way you create them, and how they’re issued can all affect your business accounting. With an effective receipt creation and management system, you can stay on top of financial records and stay compliant with Canadian Revenue Agency (CRA) tax rules. Invoices, on the other hand, record a partial transaction.

What is the purpose of a receipt?

The primary purposes of a receipt include providing information to customers or donors, documenting purchases and assisting with internal accounting. Both for-profit and nonprofit organizations have reasons to give receipts to patrons.

Since they require only a pen and a receipt pad, they’re a cost-effective option. Invoices and sales receipts are similar — they both record a sale and contain much of the same information. The difference between the two lies in when they’re issued and how they’re used in your accounting. First and foremost, receipts act as official sales records for your company. It’s crucial that your receipts be accurate, both for internal and external uses.


If your business accepts money in any form, it is good customer service to give a receipt to a customer who requests one. You will not get this request often for invoiced products or services, because most customers pay invoices by check, credit card or debit card. These payment methods all have built-in proof of payment through your customers’ financial statements. If a customer asks you for a receipt or needs a receipt because they paid your company with cash for the amount of an invoice, there are many options available. Keeping purchase invoices, otherwise simply known as receipts, is an integral part of the bookkeeping process for any business, freelancer, or household.

  • Receipts are an inevitable part of doing business in Canada, whether you’re running a tiny store or a big corporation.

To save time, it’s helpful to find pre-printed templates that are designed for your industry. If you run a marketing company, you’d need fields to describe the service, list the number of hours, and name the hourly rate. When you’re just getting started in business, handwritten receipts are easy to adapt as you learn, grow, and refine your operations.

If your company does a great deal of repeat business, QuickBooks receipts save time. Once you input a customer’s information, it’s saved into the cloud. The next time you go to create a receipt, you can auto-populate the form with their information.

Imagine that a homeowner hires a contractor to repair a roof. Then, the contractor would send the customer an invoice that records the services to be rendered, the price, and the date of completion. When the services are complete, the homeowner would pay the bill and receive a receipt to close the transaction. Other examples of invoices are your electric bill and credit card statement.

Externally, receipts are an important part of the CRA’s financial record-keeping requirements. As a business, you’re required to record your sales and the tax you charge customers. If your company issues CRA-compliant receipts for every transaction, you automatically create a paper trail. In the case of an audit, this paper trail helps you prove your sales and tax numbers. Receipts serve as an effective communication tool with customers.

Internally, the receipts help you track your sales and the amount of income you take in — they help you calculate everything from cash flow to profit and loss statements. This information helps you make better business decisions, from daily purchases to long-term expansion. In its most basic form, this document acknowledges that the seller has been paid for goods or services. The receipt is always issued by the seller and given to the buyer.

Receipts are an inevitable part of doing business in Canada, whether you’re running a tiny store or a big corporation. By establishing a set of best practices for your company’s receipt creation and management, you can keep your business legal and compliant. Cloud accounting software from QuickBooks automates the process, making it easy to accept payments online and issue receipts quickly.

receipts definition

First, they note the details of a customer’s purchase, including itemized products and services, unit prices, subtotals, taxes and totals. The receipt also indicates the date of purchase, which is especially important to business buyers that use receipts to record transactions. Receipts also communicate company policies and offer discounts for follow-up surveys. By contrast, a sales receipt (a.k.a simplified invoice) is a bill or (request for payment if that payment has not already happened).

The details of these should be recorded thoroughly in chronological order in preparation for tax returns. A purchase invoice is a type of source document – evidence of a transaction. Don’t underestimate the importance of receipts, it may seem tedious and unnecessary but holding on to documents is indispensable. A fundamental principle of reliable bookkeeping is that there should be no transactions without a receipt.

Receipts Explained

This can minimize your taxable income, improve your chances of receiving a tax refund, and reduce the amount of time you need to spend on paperwork each year. Businesses keep copies of receipts for internal accounting.

Receipts allow for accurate tracking of sales and revenue. When a question arises about the details of particular transactions, the company’s bookkeeping or accounting department can reference receipts. Also, when a business faces an Internal Revenue Service audit on its tax returns, receipts serve as valuable documentation of sales transactions. A receipt also notes any discounts on sales or allowances, which are used for accounting and financial reporting.

So normal, in fact, that if you work in retail, you may take them for granted. When you’re running a company, however, it’s important to pay close attention to your receipts.