Learn common accounting terms

I particularly like how Quicken syncs between my desktop web browser and my mobile devices. The invoice feature is very useful because I can send with a single click reminders to my clients about invoice payments, and another click for letting them know their payment was received. Quicken also processes my financial transactions without requiring constant manual input.

Another category of income is Other Income, or income generated from the sale of a product or service not normal to your operations. Interest Income is an example of an Other Income account type.

The QuickBooks Encyclopedia

The software’s primary function is to alleviate the use of multiple tables, spreadsheets, and tracking sheets necessary to document and maintain accounting tasks at a company. Accounting figures are also easily reconciled for tax purposes with Quickbooks. The software was developed by Intuit and can be customized based on the needs of the business utilizing the software. Nearly all transaction types in QuickBooks Online can be set to recur, save for a paycheck, a bill payment, and a customer payment against an invoice.

If you don’t know how to reconcile in QuickBooks Online, definitely leverage a ProAdvisor in your area and one that is adept at QuickBooks Online. Developed by Intuit, QuickBooks is an accounting software whose products provide desktop and online accounting applications as well as cloud-based ones which can process bills and business payments. QuickBooks is mostly targeted at medium and small businesses. Ease of use and reporting functionality makes QuickBooks popular among these users.

Accounts receivable (A/R)

quickbook definitions

For deferred payments, use Invoices and once you’re paid, receive the payment. First, you create the Invoice and thus a record of the sale. When your customer pays, you receive the payment against the invoice. At this point, you either deposit the money into your checking accountor the Undeposited Funds account and then make a Bank Deposit.

Small business accounting is not a one-size-fits-all proposition. Your company is unique in that sense; you have your own customers and products, vendors and services. Your requirements for your accounting application—what it must do and how it does that—is unlike anyone else’s.

Class tracking, also called project coding, enables you to track expenses and profits directly to specific jobs, clients, employees and activities. Classes enable you to monitor department-level costs, evaluate profitability for individual offices or create reports that show how separate types of services fare in the market.

Stacy Kildal is owner/operator of Kildal Services LLC—an accounting and technology consulting company that specializes in all things QuickBooks. From , Stacy has been named one of CPA Practice Advisor’s Most Powerful Women In Accounting. She is a big fan of working mobile and has been recognized by Intuit as being an expert on QuickBooks Online, having written Intuit’s original courses for the US, Singapore and Canadian versions. You can always new create new items and add them to lists as you work.

Here at Fit Small Business, we use QuickBooks Online to manage all of our business accounting and taxes. We have set up our tax professional with a user ID and password to access our QuickBooks data and pull the information they need to file our tax returns. Since everything is tracked in QuickBooks, we do not spend a lot of time organizing receipts and bank statements. This not only ensures that we have accounted for all income and expenses, but also improves accuracy as a result. QuickBooks is a small business accounting software program businesses use to manage income and expenses and keep track of the financial health of their business.

once Quicken knows how you want to assign particular transactions, as business or personal, it automatically makes those assignments for each new transaction. You can also use Quicken to assign tags different types of transactions, which is useful for letting you know where and how your spending your money.

Income is the money you make from selling products and services. In QuickBooks, you use income accounts to track your income. Use multiple separate income accounts to track different streams of income. Expenses are the costs of things you use for your business.

I’ve been using Quicken self-employed, which is part of QuickBooks, for about five years now. I have seen the online application improved with more useful features, and user interface. I basically use the online version of Quicken to send out invoices, and keep track of business related income and expenses.

This includes products and services you use to run your business as well as things like utilities. In QuickBooks, you categorize your expenses into different expense accounts for better tracking. Current asset (a.k.a other current assets)- these are assets that are likely to be converted to cash or used up within one year. This includes assets like petty cash, notes receivable due within a year, prepaid expenses (prepayments), and security deposits.

  • I’ve been using Quicken self-employed, which is part of QuickBooks, for about five years now.
  • I have seen the online application improved with more useful features, and user interface.

QuickBooks is an accounting software used broadly by small businesses. QuickBooks is used for everything from running payroll to tracking income and expenses to putting together financial reporting packages and more.

QuickBooks offers several methods for tracking and reporting on your accounting data so you can review how your business is doing financially. This chapter explains Quickbooks’ Chart of Accounts and other lists available to help analyze your business. These software solutions are used to monitor expenses, create invoices and reports, track change orders and job status, and manage inventory, customers, vendors and employees. QuickBooks is the most popular small business accounting software.

They are lists of chart of accounts, items, fixed asset item, price level, payroll item, sales tax code, and other lists you used in your company file. Money earned from the sale of your products or services is recorded as income. Your company might have one income account or several, depending on the detail needed for your financial analysis.

This Software has a centralized dashboard, it allows users to get more insights into their business swings. This software also helped me much time to see my organizational performance by using QuickBooks Online advanced key performance indicators. Another benefit of using this software that it gives its administrators to assign the chore to the employees for example salespersons and others.

It includes multiple features that allow you to keep track of your income and expenses, pay your employees, track your inventory, and simplify your taxes. When you’re ready to begin using QuickBooks, make sure to take our free QuickBooks training tutorials.

Learn common accounting terms

Quicken is very useful for giving me an estimation about my quarterly taxes, and there is also a feature for keeping track of mileage. And parts of the feature are also automated if you choose to set it up that way. QuickBooks software helps from small to large businesses, companies, and enterprises to manage more efficiently their accounts through the best cloud-based software. Enterprises can easily manage their projects, invoices and other accounting solutions.

All other transactions are fair game to repeat if you choose. The Recurring transactions list is found under the Gear Icon, and some use it to set Reminders too.

You can use it to invoice customers, pay bills, generate reports, and prepare for taxes. The QuickBooks product line includes several solutions that work great for anyone, from a solopreneur to a mid-sized business. It is another backbone of accounting, along with the chart of accounts, products and services, and customers and vendors. The Reconcile module is accessed either from Gear icon or from the Accounting tab in the Left Nav Bar.

QuickBooks Online

Plus, QuickBooks automates time-consuming processes, like preparing bank reconciliations, and you don’t have to be an accountant or bookkeeper to use it. Similar to QuickBooks Online, it is a cloud-based product that can be accessed from any computer with an internet connection and your secure login. It includes unique features that are not available in QBO and QuickBooks Desktop, like the ability to separate business from personal expenses, track miles, and transfer data to TurboTax. One of the best ways to improve your cash flow is to offer customers the option to pay their invoices online. Bookkeeping software that combines a variety of accounting processes into one user-friendly system.


If your business uses Intuit’s QuickBooks, you can set up optional class tracking to provide enhanced control over your bottom line and greater flexibility in your ability to review your company’s financial health. This refers to accounts used to keep track of wide varieties of transactions in your business operation – income, expense, asset, liability, and equity.

The QuickBooks Inventory Asset and the Undeposited Funds accountare examples of Current Asset accounts. QuickBooks is an accounting software package developed and marketed by Intuit.

You can manage sales and income in QuickBooks by creating invoices to track sales by customer. Stay on top of what customers owe you (also known as your accounts receivable balance) by reviewing your Accounts Receivable Aging Report, which includes the details of both current and past due invoices. Below is a sample Accounts Receivable (A/R) Aging Report from QuickBooks Online.