Bookkeeping for massage therapists: MassageMinder Bookkeeping Ledger for Bodyworkers for Sale

Bookkeeping for massage therapists

Some of their most useful features such as custom intake forms and payment integration are included beginning with their mid-level plan which is priced at $40/month. A few add-ons like website design and hosting are also available. Choosing the right technology will increase your productivity, reduce stress and help you grow your massage business faster. This post lists our favorite mobile apps and software for massage therapists in 2023.

SimplePractice is a popular practice management software designed for health and wellness practitioners. It provides tools to streamline your check-in process and collect intake documentation. It has user-friendly features for SOAP note charting, scheduling and re-scheduling client sessions, and client billing.

  • Is your current payment system cumbersome or inconvenient for clients?
  • has their own booking marketplace ( for brand exposure, where potential clients can find you and read about your business.
  • These apps provide clients with a convenient and simple way to view your available services and book an appointment with just a few clicks.
  • For example, if you use a POS set-up to take patient payments, you can link this with your chosen accounting app.
  • Massage therapist booking apps automate the scheduling process to eliminate phone tag and help practitioners with time management.

Fresha is a popular online booking software for massage therapists, spas, salons and other service providers in the health, wellness and beauty industries. It is used by over 300,000 professionals in 120 countries. Their platform provides seamless booking features, automated reminders, point-of-sale (POS) tools, payment processing and reporting features. Their client-facing booking website and marketing features will help you reach more potential clients with your best services. Zenoti offers apps and cloud-based software solutions that are designed for spas, salons and fitness professionals. It is a scalable practice management tool that is popular among multi-employee and multi-location businesses (they partnered with Massage Heights in 2015).

When you’re looking for bookkeeping and QuickBooks training nearby, Better Bookkeepers is the best choice. In addition to the scope of our services and the tailored approach we take to bookkeeping, there are several other factors that make us the right choice. Every business is unique, and there’s no single system that’s right for everyone.

But with automated and accessible accounting software like Reckon available, those archaic methods have been rightfully replaced. Here, we lay out how to do your own basic small business bookkeeping, including various methods and responsibilities you’ll encounter and how to go about handling them with relative ease. The most complex part of using QuickBooks is the initial set-up. Installing the software and getting to a point where it’s working for you at an optimal level can be challenging.

Furthermore, we can design a new system that’s specialized to the unique needs and priorities of your business. By doing this, you’ll ensure you have accurate and reliable information while filling out your taxes and ensure to use some deductions your business is eligible for. For instance, if you use a part of your home for business purposes (regularly or exclusively) you can use some home-office deductions. These include real estate taxes, mortgage interest, rent, utilities, insurance, maintenance, and repairs.


ClinicSense integrates with the Square terminal so you can receive in-person payments. Automated email marketing and the ability to sell gift certificates online are also available. There is an admin mobile app available for you to manage your schedule when you’re away from your desk. ClinicSense starts at $29 per month for their basic plan. They offer a 14-day free trial and discounts for AMTA and ABMP members. ClinicSense is an all-in-one software system that is designed to help massage therapists manage their practice.

It allowed me to create a quick and simple rental contract. Your files will be available to download once payment is confirmed. Etsy is no longer supporting older versions of your web browser in order to ensure that user data remains secure. Join our mailing list to receive the latest news and updates from our team. Here’s a few handy tips to keep in mind when tending to your health clinic’s books. By reconciling you can understand if there’s any errors in your records, which can then be identified and rectified as rapidly as possible.

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WellnessLiving has powerful mobile applications for the service providers (Elevate Staff app) and the clients (Achieve Client app). Their Starter plan is $89/month and includes all the essential features that a massage therapist needs to book clients and make sales. Fresha offers a business app for professionals and a booking massage therapy app for customers (iOS and Android).

Bookkeeping for massage therapists

Click4Time is another useful tool to help automate your client scheduling process. This business software was designed for massage therapists, acupuncturist, chiropractors, counsellors and other service providers in the health & wellness industry. Bookedin is a simple online scheduling system designed for independent service providers and freelancers such as massage therapists.

Tip #4: Track your in-demand items and services

You’ll save many hours (and probably some money) by keeping accurate records throughout the year. The benefits of this practice are worth the time you spend. Let us handle your accounting and bookkeeping, so you have more time to grow your business. We accurately record all of your business transactions with a tax-savings lens. Better Bookkeepers is the ultimate solution to your massage therapist’s bookkeeping needs.

It’s a specialized computer program that’s designed as a flexible, easy-to-use accounting solution. As a result, the program has become commonplace among small businesses and only continues to get more popular. Tracking records is a must if you want to run a successful business.

These activities do not have to include actually doing massage. Chances are you’re a cash-basis taxpayer, meaning you pay tax on the income at the time of receipt and deduct expenses when you write your check or from the date on your credit card statement. For tax purposes, however, you need to remember that income isn’t taxed according to the date the service was provided but by the year in which payment is received. The Mindbody app and system has a steep learning curve and is more expensive than other scheduling software included on this list. Their website is not transparent with pricing (you have to call for a quote), but most Mindbody plans starts between $129 and $159 per month.


By doing this, you’ll save countless hours while filling out your taxes and be up-to-date on where your business is at. You will know whether you’re progressing or stalling and whether you should keep going as you already do or if it’s time to make some adjustments. Depending on your own comfort level with tax planning and preparation, you may find it helpful to consult with a tax professional. Or you may simply have an unusual or especially complicated situation. Intent addresses how the purchase is intended to be used.

One thing to check before deciding on any practice management software is that it has a good onboarding process, customer service and knowledge base. You will likely have questions as you start integrating the tool into your business, and great support is invaluable. Furthermore, proper bookkeeping for massage therapists makes it easier to provide accurate information to institutions such as the IRS, but also investors, and lenders and secure business funding.

Best Apps & Software for Massage Therapists in 2023

By setting up your chart of accounts to be tax-ready from the start, we can advise you on tax savings opportunities and help you prepare for your tax liability long before tax time. Your dedicated CPA team will then file your corporate tax return. Do you have an existing bookkeeping system that has been making errors or takes more time than you’d like? In this case, hiring Better Bookkeepers for a one-time review is your solution. We can perform an exhaustive review of your books and documentation procedures, identify problems, and propose lasting solutions.

The biggest advantage of running a business in this day and age is the fact we have a wide array of tools at our disposal that can help us save time and become more productive. That said, instead of focusing on time-consuming tasks, you should strive toward automatization. Check which software can help you run your business easier such as online scheduling tools, invoicing and accounting tools, and so on, and start doing things you know how to do the best.

Zenoti has 8 offices around the world, 650+ employees and is used by over 20,000 companies in over 50 countries. They offer their Zenoti app for iOS and Android devices, as well as a customer mobile app. They do offer a free demo but you’d have to contact a sales person for a quote that is based on your individual business’s needs. This is not the ideal solution for a startup massage practice, and because it has so many features, there is a steep learning curve. Because of the affordable costs and ability to help grow a massage practice, the question is not IF you should get a practice management app, but WHICH one you should start using.

Square offers a basic plan that has no monthly fee, and only charges a processing fee for each transaction. Their Plus plan is $29 per month + transaction fees, and includes additional features. AMTA members who are first-time Square users are eligible for a discount. The web-based Schedulicity software syncs with a mobile admin app so you can manage your schedule from your Android or iPhone. Schedulicity has a built-in payment processor that they call Norm to process credit card payments.

While QuickBooks can’t replace human bookkeeping services, it empowers you to maintain your books more accurately with less effort. When you do hire an expert, they’ll be able to review and reconcile your documentation more quickly, saving you money. Give the Better Bookkeepers a call for assistance in every step of the QuickBooks process, from deployment to long-term support.