Accountant for independent contractor: Accounting Tips: Managing Your Independent Contractors

Accountant for independent contractor

Income and expenses are reported on Form 1040 under Schedule C. You are your own boss, you can set your own hours, and you have more freedom than working as an employee where everything is dictated by someone else.

  • That’s why in order to leverage these expenses on a tax return, proper records and receipts must be kept up with.
  • Because of incorrectly filed information, many of them are imposed penalties, fees, and interest.
  • Join over 1 million businesses scanning receipts, creating expense reports, and reclaiming multiple hours every week—with Shoeboxed.

You might get sick or a natural disaster occurs and you are not be able to complete the work assigned. Even a change in the demand for your service can be impacted by changing trends. After we’re done with the steps above, it’s time to double check the figures.


To ensure accuracy on your financial statements and ultimately your tax return, we will reconcile your accounts. Doing this process will help reviewing your financial statements easier and make filing your tax return, federal tax, payroll taxes a breeze. Accounting is all about being up-to-date with your financial records. Once you sign up for our services, we will take the time to catch up your books to the present month. This will separate your business transactions from your personal expenses. An independent contractor is someone who is self-employed and is contracted to provide services to or perform work for another entity as someone who is not hired as an employee.

→  You can make an unlimited amount of legitimate tax deductions, but you must keep good records of those purchases in case of an IRS audit. →  Any income you received or earned is not considered salary or wages. You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt tracker + receipt scanner app (iPhone, iPad, and Android) to snap a picture while on the go. Or forward a receipt to your designated Shoeboxed email address.

  • While hiring a professional may be costly initially, it will save money in the long run.
  • She is also experienced in setting up corporations with the State Corporation Commission and the IRS.
  • Independent contractors, since they are the sole business owner, are responsible for everything that goes on in the business.
  • These financial statements include your income statements and balance sheets.

Working as an independent contractor comes with a lot of perks. This is a good way to save some money when starting your business. Without a systematic bookkeeping system in place, there’s no way you would ever keep track of all of these items. This documentation is especially crucial if you are ever audited.

To learn more about an independent contractor agreement for an accountant and bookkeeper, you can post your legal need on UpCounsel’s marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or on behalf of companies like Google, Menlo Ventures, and Airbnb. That’s why in order to leverage these expenses on a tax return, proper records and receipts must be kept up with.

Do independent contractors need to track everything?

You can also call them freelancers as they are not paid on a regular basis unlike full time employees. And while most of the independent contractors choose sole-proprietorship, others opt to establish their own LLC or S-Corp. Our team will file your tax return based on your books, records and any additional information you provide.

Accountant for independent contractor

The exception to this is when a business hires independent contractors to complete some aspects of the business. Independent contractors are responsible for their own tax payments and there are many ways that an independent contractor can improve their financial standing when it comes to tax liability. If your firm ever comes under IRS scrutiny, it’s important that you have documentation establishing the status of each of the independent contractors (“ICs”) you’ve hired. Our team consists of Certified Public Accountants, Registered Investment Advisors, Enrolled Agents, and IRS alums.

Why Do Independent Contractors Need Accounting?

One of the most important tasks for an independent contractor is to track every financial transaction. By doing this, the business expenses can offset some of the gross profit which will reduce some of the tax obligations. →  As an independent contractor, you receive 1099s at the beginning of the year for the previous calendar year. The income on each 1099 is reported to the IRS, meaning any discrepancy on your tax return is likely to raise some red flags. Also, because there is so much to keep track of, it’s important to stay on top of all of the accounting and bookkeeping duties.

We understand the pain points that independent contractors have and how to solve them. As a business owner, it’s important to regulate your processes, especially if you are outsourcing accounting tasks. Having a number of independent contractors can pose a huge problem when protocols are not in place to make sure they are properly regulated. If you’re self-employed, you’re not required to hire a bookkeeper or an accountant. However, hiring a professional is highly recommended when it comes to filing your taxes and making your tax payments. Submitting late or incorrect amount of tax payments can result in penalties and fines.

This guide will define the role of an independent contractor, why monthly bookkeeping is so important for independent contractors, and how independent contractors handle their bookkeeping and tax liabilities. You can take advantage of a variety of tax deductions, but you have to document your expenses with receipts and invoices. Join over 1 million businesses scanning receipts, creating expense reports, and reclaiming multiple hours every week—with Shoeboxed.

Self-employed or not, you need to monitor what’s going in and out of your bank accounts. Our bookkeepers will develop an easy framework when setting up your books. There are a lot of business expenses that independent contractors need to keep track of in order to pay the least possible income tax. Our professionals advise independent contractors on accounting best practices that save time and money. An independent contractor agreement for accountant and bookkeeper is an important document to determine, for tax purposes, that the worker is not an employee of the company.

Since independent contractors do not automatically have taxes withheld from their paychecks, they must pay self-employment taxes on a quarterly basis. Whether you use Paypal or a credit card processor, we incorporate that information into your books. We will also connect your financial accounts to your bookkeeping software and begin data entry. These bookkeeping software includes QuickBooks, Xero, FreshBooks, and etc.

This means that anyone who uses an independent contractor’s services is not required to provide employee benefits or take out any withholding from their paychecks. Until you can fill all your business roles with in-house employees, independent contractors are a great resource to cover the gap (and may even make more sense than hiring employees for some roles). As a stepping stone, independent contractors can help you grow your business to the levels you desire. Thorn, CPA, PLLC know what it takes to keep area businesses profitable.

Raleigh CPA for Independent Contractors

Independent contractors can be an asset to your company if used effectively. Quite a few business owners run into problems when they treat contractors as employees. Knowing the guidelines and maintaining the rules of independence are the keys to ensuring mutual understanding. These financial statements include your income statements and balance sheets. It’s essential, especially as an independent contractor, that you keep your business transactions transparent.

Our team is ready to help you manage your bookkeeping and other business accounting needs. As an independent contractor, you probably understand the need for outsourcing some aspects of a business. If you are loaded with projects that need to be completed, then doing your own taxes becomes a burden that you do not have time for. Preparing for the future is the smartest decision any business owner can make and as an independent contractor, you should think ahead too. No matter how successful you are right now, things can always change. That doesn’t mean the quality of your work is bad, it just means that anything can happen.

Working with a professional accountant and bookkeeper will help to eliminate much of the stress that comes from being a business owner and helps you stay on track financially. In addition, keeping your books organized will put you in better position if you ever apply for a business loan. Not all accounting firms have experience working with different types of business entities– but we do. Our company worked with several independent contractors in different service realms.